Power BI pricing calculator
Power BI Pro or Premium Per User at list price, $14 or $24 per user a month billed annually, and when a reserved F64 costs less. Prices as of October 2026.
What Power BI costs your team
Pro for 13 people
$182
a month, $2,184 a year
Reserved F64 instead
$5,045
a month; seats cost less below 358 viewers
- Pro × 13$182 a month
- F64 reservation$5,003 a month
- Pro for authors on F64 × 3$42 a month
How this is calculated
Seats: authors and viewers × $14 a month on Pro or $24 on Premium Per User, per user, billed annually, as of October 2026. On Premium Per User, everyone who opens the content needs that license, viewers included. Microsoft 365 E5 and Office 365 E5 include Pro, so people on E5 cost nothing on Pro and the $14 step-up on Premium Per User; we count authors among them first.
Reserved F64: 64 capacity units × $938 a year ÷ 12 = $5,002.67 a month, from third-party breakdowns of US West 2 pricing, October 2026. The $938 rate is from EPC Group and AlphaBOLD; Microsoft only says “save ~41%”. From F64 up, viewers with a free license can read reports, and authors still need Pro. This compares licenses; to size a capacity for your workload, use the calculator in Microsoft Fabric pricing.
To cite these numbers, link to this scenario.
Sources: Power BI pricing, Microsoft Fabric pricing, EPC Group, AlphaBOLD
The same 13 people on GetDot: every plan includes unlimited users and bills on usage, from $180 a month. GetDot vs Power BI
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Below F64, everyone who opens a shared report needs a paid seat, so viewers usually drive the bill. From F64 up, viewers read reports on a free license and only authors need Pro.
| License | A month | Who needs it |
|---|---|---|
| Free | $0 | One person in Power BI Desktop, with no sharing |
| Pro | $14 per user | Every author, and every viewer below F64 |
| Premium Per User | $24 per user | Everyone who opens content in a Premium Per User workspace |
| Premium Per User step-up | $14 per user | Someone with Pro or Microsoft 365 E5 moving to Premium Per User |
| Fabric F64, reserved | $5,002.67 | Viewers read on a free license; authors still need Pro |
USD, billed annually, before discounts and taxes. F64 is one capacity in US West 2; its reserved price uses a third-party rate (see sources).
Prices as of October 2026. Sources: Power BI pricing and Microsoft Fabric pricing; the $938 per capacity unit a year behind the F64 reservation is from EPC Group and AlphaBOLD. For every plan and Embedded, read Microsoft Power BI pricing 2026. Its examples open in the calculator: 3 authors and 10 viewers, 200 viewers on Pro and 3 analysts on Premium Per User. For other capacity sizes, pay-as-you-go hours and OneLake storage, use the calculator in Microsoft Fabric pricing 2026. Spot an outdated figure? Tell us at hi@getdot.ai.
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